GovWell now enables your organization to create and publish dashboards containing public records directly on your GovWell portal. These dashboards are accessible to the public, making it easy for non-GovWell users to view high-level information about the records you choose to share. They are also fully customizable, allowing you to decide which types of records and details to disclose.
💡 Setting up a Public Dashboard
Setting up your public record dashboards is easy! All the specifics of which modules, records and information are made available to the public are determined by your organization.
To set up your dashboard, head over to the 'Settings' page using the option at the bottom left corner and select 'Modules'
In the modules list, select the module you want to create the dashboard for (e.g. Building), click on the 'Dashboards' option and then '+ Create dashboard' to create a new dashboard:
You will be presented with a customizable view of the public dashboard.
Similar to the Views feature you’re already used to working with in GovWell, the records included in these dashboards can be filtered by: type of record, status, and submitted date. Columns can also be added or removed to adjust the amount of information made public.
Here’s a quick video showcasing this feature’s customizability and how it appears from the public’s perspective!
🤔 FAQs
Do GovWell’s public dashboards respect Sunshine Laws?
Yes. If Sunshine Law features have been enabled for your jurisdiction, any anonymization you have made to individual records will carry over when that record is published as part of a public dashboard.
Why can I see all of the information about a record when I click on a record link in a public dashboard?
Staff will be able to access a full record page when clicking on a record link in one of their public dashboards. Non-staff GovWell users will also be able to access a full record page when clicking through on a public dashboard, but only for records they already have access to (i.e., the applicant or shared contacts on a record).
The public and GovWell users unaffiliated with a specific record will only have access to a high level summary of a record’s information. This summary view can be previewed using the ‘View public page’ option explained below.
How do I make additional record information, such as inspections or documents, publicly visible as part of a public dashboard?
Inspections and documents are not yet part of the record information staff can make visible to the public on GovWell dashboards. If you have feedback on additional information or customizations that you would like to see going forward, please let us know!
What information about a record is public when someone clicks on a record link?
The fields that are visible to the public when clicking through on a record link will depend, in part, on the application fields for that record. By default, we exclude fields that are likely to contain identifying (e.g., contacts, addresses) or sensitive information (e.g., SSNs).
To view the specific fields that would be visible on a record or record type, staff can click on the ‘View public page’ option from the ‘More’ dropdown in the upper righthand corner of a record page.
This will open view of the record that mirrors what the public would see when accessing this record. If a record has already been published as part of a public dashboard, a green ‘Published’ status will appear next to it’s record number.
If a record has not been published as part of any of your jurisdiction’s public dashboards, this will be indicated using a yellow ‘Not published’ status in the ‘View public page’ view of the record page.
